Purchase Order Generator
A purchase order with supplier, delivery address, expected date, line items and GST, numbered so the supplier can quote it on the invoice.
Document
Buyer (issued by)
Supplier (vendor)
| Description of goods / services | HSN/SAC | Qty | Rate | Disc | GST | Taxable | Amount | |
|---|---|---|---|---|---|---|---|---|
| 10,000.00 | 11,800.00 | |||||||
| 0.00 | 0.00 |
Notes & terms
How it works
Buyer and supplier
You are the buyer. Enter the supplier, the quotation you are ordering against, and where the goods must be delivered.
Items and value
Line items with HSN/SAC, quantity, rate and GST. The order value is what you expect on the supplier's invoice.
Terms and signature
Delivery date, payment terms and the instruction to quote the PO number. Print / Save PDF to send.
Why a purchase order matters even for a small business
A PO turns a verbal order into a document: what was ordered, at what price, delivered where and by when. When the supplier's invoice arrives, three-way matching (PO, delivery challan, invoice) is what catches short supply, wrong rates and duplicate billing. Auditors and lenders look for it, and GST input credit is easier to defend when the purchase trail starts with a PO.
Quote the PO number
The single instruction that makes matching possible. Put it in the terms and the supplier's invoice will carry it.
Delivery address
Often different from the billing address. The place of delivery also decides the e-way bill requirement for the supplier.
Expected delivery
A date on the PO is the basis for chasing, rejecting late supply or claiming liquidated damages if the contract allows.
Approval
Even a one-person approval, recorded by signature, is a control. Larger firms route POs by value.